What is meant by the project?
A project can be defined as a set of tasks that a person must perform and complete in order to achieve goals or reach a specific result and goal, and the project depends on the size of the work and the amount of its capacity or scope. the work environment in which ideas are studied and innovated. These tasks or goals may be easy and simple, or, on the contrary, they may be complex. Ultimately, project managers must define the goals to be achieved by creating these projects and the processes involved in reaching them. To those goals, where organizations and individuals manage projects with broad goals within their work environment, such as planning to build a new building for the organization or company, or simple goals such as completing a specific duty requested by a customer, etc., projects constitute great opportunities for business owners to increase the efficiency and effectiveness of their business in achieving their goal and assisting in making the required changes in a correct and orderly manner.
How do I explain the idea of my own project?
Explaining your project idea is very important, as it aims to win the support of your colleagues in addition to the support of decision makers in the institution or organization in which you work to transform your vision into reality. Here are some important steps to be able to explain your idea and communicate it to the public correctly:
Step one: identify the problem.
Start your explanation by identifying the problem that your project is trying to solve and explaining the reason for the need to solve this problem; then make the audience or the people to whom you present your project see the problem as you see it. The decision does not have much time to wait for you to finish the explanation completely, so you have to describe the main point briefly and accurately without going into details, while the second method is based on the use of facts and not opinions, and you should focus on using facts only and stay away from imagination. Although you want your audience to understand the facts, you don’t want to over-explain and describe things that have nothing to do with reality.
Step 2: Show your solution.
Then start by clarifying the solutions that you may reach through your project to solve the problem you discussed in the first step and discussing why other solutions offered by competitors have not succeeded in solving the same problem.
- Anticipate questions and objections, and be prepared to advocate for your solution. Also, be prepared for difficult questions. You might be asked, “Why is the most expensive solution better than the least expensive one?” for example.
- Offer the most impactful solution. Stakeholders and businesses are drawn to the most effective solutions with broad impact.
- Use facts rather than opinions, and use as many examples to support your statement as possible.
Third Step: Determine your success criteria and project outputs.
After presenting and clarifying your solution, specify the criteria that enable you to measure the success of the project and the results that must be reached after the implementation of the project. The outputs of the project you provide can be determined by following the following tips:
- Determine when work or results will be delivered, what your project will deliver, and what users can expect from it.
- Ensure that your solution is measurable, specific, and achievable, or realistic.
Step Four: Define your plan or approach.
This is the most important step in the process of explaining the idea of the project. In this step, the mechanism for implementing the solutions and how to achieve the goals are explained, as are how to manage problems and why this solution is the most appropriate and effective in solving the problems for which the project was created.
Fifth Step: Define your schedule and budget
Divide the costs of the work or the project in proportion to the available budget, in addition to dividing the time according to the possible time period, and explain this through the performance that you provide in your explanation. This step involves dividing the requirements into categories so that all direct and indirect costs are included. This is in relation to the budget. As for the schedule, you must be effective and able to deliver, provide the start and end times of the project, and draw a timeline that makes it clear.
Mistakes to avoid while explaining your project idea
Project management professionals share their successes with caution, as they avoid doing a variety of things while explaining the project ideas that they would like to do. Here are the most important points:
- You should not pretend or try to show yourself or what is known as arrogance in what you have presented or presented.
- You should not talk about negative things too much; it will convey a negative feeling to the audience.
- Avoid talking about unsuccessful projects you’ve taken in the past.
- Avoid giving simple or superficial answers to important questions, and take all questions seriously.
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